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How to Use AI to Optimize Accounting Processes

Published on January 18, 2024
Joe Garafalo

Founder and COO

AI's role in strategic finance is indispensable for modern CFOs and finance executives. As it evolves, its use cases for CFOs and finance teams will become increasingly vital to stay competitive. And one of the most practical applications right now? Accounting processes. Here's why.

Whatever your thoughts are on the topic, artificial intelligence is out of the box — and won’t be going back in again any time soon.

An executive’s remit is vast: from assembling elite teams to perfecting products, the job’s never done. But ultimately, the market still holds the reins, dictating the unpredictable flow of revenue and profit.

AI is already changing the landscape for CEOs, drastically improving the scope of analytics available at their fingertips, and the speed at which they can be collated. The result? Businesses can navigate through market cycles with greater precision and confidence.

But that’s just the tip of the iceberg. We’re diving into how AI turns data into foresight, expenses into strategies, and how Mosaic is leading the charge in this field. Keep reading.

Table of Contents

The Advent of AI in Accounting

Say goodbye to ledger books and manual calculations. Sure, you might have done that already with accounting software, but AI in accounting is reshaping the market again.

AI algorithms can analyze extremely large amounts of data quickly and accurately, bringing a new efficiency level to tasks that would have taken hours or days before. Whether it’s analyzing cash flow forecasts, spotting problems in budgets or putting together a financial statement, the accounting industry just got a whole lot more streamlined.

It’s more than just automation. By analyzing historical data, AI can forecast future financial trends, offering invaluable insights for strategic financial planning. In terms of fraud detection, AI systems can scrutinize financial transactions to identify any irregularities that may indicate fraudulent activity. These capabilities will only grow as generative AI technology becomes more sophisticated.

Artificial intelligence is quickly becoming a must-have for finance software. Take Mosaic’s strategic finance platform, for example: it uses AI to help with real-time analytics, work out the reasoning behind budget variances and analyze trends so finance teams can focus on the real strategic work.

Practical Examples of AI in Accounting

Everyone knows ChatGPT is the AI darling of the moment. But AI in accounting is more than natural language processing (NLP). Machine learning, image detection and robotics all have a part to play in boosting accounting processes.

For example, AI revolutionizes invoice management by automating invoice processing — not just making the accounts payable process slicker but minimizing the risk of human error. AI systems can extract data from invoices, match them to purchase orders and even make payments to eliminate admin for finance teams.

AI budgeting tools are transforming expense tracking by automating expense categorization and analysis. With real-time insights into spending patterns, like Mosaic’s Arc AI tool can handle, company leaders can more effectively manage budgets.

Forecasting is another area AI can help with. Thanks to its unmatched analysis skills, it can predict future financial trends based on historical data, automatically adapting as new information becomes available. Strategic planning and risk assessment just got easier.

With fraud an ever-growing problem, AI can counter the rise in theft. AI algorithms excel at analyzing transaction patterns and flagging anomalies that may indicate fraudulent activities. These systems learn from historical data, continually improving their detection capabilities. Compliance is often another headache for finance teams — the rules keep changing. AI systems can help monitor the shifts, assuring the company’s accounting practices stay within the rules.

These are practical, real-world solutions that businesses worldwide are implementing right now. With Mosaic’s AI-driven strategic finance platform, your company can save time and make better strategic decisions today.

The Benefits of Financial Analytics and Accounting with AI

AI brings a suite of benefits that transform financial analytics and SaaS accounting software, making them more efficient, accurate, and insightful. Finance teams adopting AI in their software toolkit are benefiting from the redefinition of how financial data is managed and leveraged for business success.

Here’s how modern CFOs can reap the benefits of AI in accounting with specialist finance software like Mosaic.

Enhances Accuracy and Reduces Errors

Human error inevitably creeps into traditional accounting methods, and it’s estimated that over 90% of spreadsheets have errors. AI-powered systems are adept at processing vast data with minimal errors, far surpassing any manual process.

Accuracy is important for finance teams in general, but in a competitive (and, let’s be honest, cash burning) SaaS market, precision is even more crucial. By reducing the likelihood of human error, AI ensures that financial statements and analyses are reliable and trustworthy.

Improves Efficiency and Time Savings

AI dramatically improves efficiency in accounting tasks. Automating routine financial processes like data entry, invoice processing, bookkeeping and reconciliation frees up valuable time for accounting professionals and CFOs.

The result is a team that can focus on deep work rather than worrying about admin — and with said deep work, like strategic planning, AI can help with insights and data analysis to get the repetitive tasks done quicker.

That’s a bonus for better and more timely decision-making for business leaders. It’s a win-win all round.

Provides Better Insights and Decision-Making Support

Beyond number crunching, AI can help with financial data insights. By leveraging advanced analytics and machine learning, AI can uncover trends, predict future financial outcomes, and provide actionable insights. These are all tasks that humans can do, but while we might take hours, days or weeks, AI can do it almost instantly.

Mosaic’s Arc AI tool integrates with Slack, so your team can share insights directly with others without any hassle. Collaboration is made simple with these easy tricks to implement.

Simplifies Scalability for Growing Businesses

As businesses grow, their financial data becomes more complex. AI systems are inherently scalable and capable of handling increasing volumes of data without losing performance.

From an accounting perspective, this means the finance systems in place can flex and grow without the need for extensive reconfiguration or extra human resources.

As businesses grow, their financial data becomes more complex. AI systems are inherently scalable and capable of handling increasing volumes of data without losing performance.

From an accounting perspective, this means the finance systems in place can flex and grow without the need for extensive reconfiguration or extra human resources.

Boosts Cost Savings

Every business wants to cut costs without impacting performance, especially now, when the macroeconomic environment is uncertain. An accurate and efficient AI-powered software platform can help prevent costly financial mistakes and improve overall management.

Mosaic’s AI essentially becomes an extension of your finance toolkit. It’s about empowering your team to stop wasting time on admin and focus on the things that matter — ultimately impacting the bottom line in a positive way.

Transforming Accounting Operations with AI: A Quick How-To Guide

Ok, so you’re sold on how AI can transform your finance team’s processes. But integrating the new technology needs careful planning and execution to get the most out of it. Here’s how to use AI, ensuring a smooth transition and maximum benefit.

Evaluate Your Current Accounting Processes

Begin by thoroughly assessing your existing accounting systems and processes. Where are the inefficiencies, and how can AI address these problems? Understanding your current state of play paves the way for a more targeted and effective AI integration.

Choose the Right AI Accounting Software

A well-chosen AI tool can catalyze transformation, while a poor fit can hinder progress. Look for solutions that align with your business objectives, size, and industry-specific requirements and consider factors like ease of use, compatibility with already existing systems, scalability, and the level of customer support. And don’t just rely on a single accounting platform. Take advantage of supplemental tools. For example, Mosaic’s Arc AI tool comes with the Strategic Finance Platform as standard, running powerful analysis and comprehensive planning, all with the help of an AI-powered chatbot.

Train Your Team on the New AI Accounting System

A successful system adoption hinges on your team’s ability to use the new system effectively. Take the time and resources to invest in comprehensive training for your staff so they fully understand the new AI system.

The technical aspects of learning a new system are important, but so is explaining to the team how the AI will specifically benefit their way of working.

Gradually Integrate AI into Your Accounting Operations

The transition to AI-enhanced accounting should be gradual. Start by implementing AI in a few key areas and gradually expand its usage. This phased approach allows your team to adapt and provides opportunities to address any issues that arise during the early stages of integration.

With Mosaic’s AI-powered platform, you can start small by knocking out time-consuming manual tasks first. When the team feels more comfortable with the platform, you can introduce other time-saving features like what-if scenario planning and financial reporting.

Monitor and Refine the System for Optimal Results

Once AI is integrated into your SaaS accounting operations, continuously monitor its performance. Gather user feedback, analyze the impact on your accounting processes and adjust as needed.

Regular refinement ensures the AI system evolves with your business needs, maximizing its effectiveness and ROI.

The Role of AI in Strategic Finance

AI is more than just making life easier. When it comes to strategic finance, AI is a powerful tool for generating insights to help business leaders make better decisions.

With AI’s sophisticated financial forecasting and analysis features, it only gets better with more data. This enhanced predictive capability allows CFOs and finance teams to anticipate cash flow trends, revenue projections, and potential financial risks, helping with more strategic capital allocation and investment planning.

AI tools also streamline the budgeting process with real-time data analysis so CFOs can make quicker, informed decisions about resource allocation. This is a vital competitive edge in the sink-or-swim world of SaaS.

As for decision-making, AI empowers CFOs with deeper insights into the financial health of their organizations. It enables a more holistic view of the company’s financial performance, integrating various data points into a coherent narrative. Mosaic’s custom financial dashboards can bring a company’s financial health to life and help align financial strategies with overall business goals.

AI’s role in strategic finance is indispensable for modern CFOs and finance executives. As it evolves, its use cases for CFOs and finance teams will become increasingly vital to stay competitive.

Overhaul your Finance Operations with Mosaic AI

If you’re a finance leader seeking to leverage the transformative power of AI in your accounting and strategic finance processes, Mosaic is your gateway to this new era. Embrace the future of finance today.

AI in Accounting FAQs

How has AI evolved in the field of accounting?

Today, AI in accounting encompasses advanced data analysis, predictive modeling, fraud detection and compliance monitoring. This evolution marks a shift from AI as a labor-saving tool to a strategic partner in financial decision-making. Mosaic’s finance platform uses all of these tools and more to help CFOs get the most out of their teams.

What is Accounting AI software, and how does it work?

What makes Mosaic's AI-driven financial analytics unique?

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